Currencies & Taxes
Package: BASIC
1. Currencies
The following options are available under this settings item:
- Edit currency (e.g. change conversion rate)
- Activate/deactivate currencies
- Delete currencies
- Create currency
In the "Currencies" area, all created currencies are listed, including the most important information (currency code, symbol, status and conversion code).
Basic Setup - Currencies
When editing and creating currencies, the following fields are available:
| Field | Description |
|---|---|
| Currency Name | Selection list of available currencies (see list below). |
| Currency Code | Display of the currency code associated with the selected currency (field is automatically filled after selecting the currency). |
| Symbol | Display of the currency symbol associated with the selected currency (field is automatically filled after selecting the currency). |
| Conversion Rate | Conversion factor of the selected currency relative to the base currency Euro. A period must be used as the decimal separator. Warning The conversion rate is not automatically adjusted by the system and must be manually corrected in the currency settings when the exchange rate changes! |
| Alternative decimal separator | Optional decimal separator, only affects PDF export. |
| Alternative grouping separator | Optional grouping separator, only affects PDF export. |
| Status | Select whether the currency is active/inactive. |
The following currencies are available for selection:
|
|
1.1. Edit, Deactivate and Delete Currency
After clicking the action icon "three dots" in the row of the currency to be edited, a flyout menu opens with the actions:
- Edit → After clicking the action "Edit", the popup "Edit currency" opens, in which the fields can be edited.
- Deactivate → The currency is deactivated and is no longer available system-wide.
If a currency is already in use in brainX, it can neither be deleted nor set to inactive! - Delete → The currency is deleted and is no longer available system-wide.
If a currency is already in use in brainX, it can neither be deleted nor set to inactive!
1.2. Create Currency
After clicking the "New Currency" button, the "New Currency" popup opens.
Currencies - Popup New Currency
After filling in the fields and clicking the "Save" button, the currency is saved and is available system-wide.
2. Tax Rates
Under this settings item, the default values for tax selection can be defined and tax rates on products/services can be created/edited/locked.
The tax rates (in %) configured here are available system-wide as selection list values in the "Tax Rate" field – e.g. when creating products and services and in the positions of the product block in billing modules. The tax rate defined as default is pre-selected.
Basic Setup - Tax Rates
Configuration of taxes on products/services:
- Rename existing tax rates (field "Name") → Changes are applied after clicking the "Save" button
- Change tax rates (field "Tax Rate") → Changes are applied after clicking the "Save" button
- Add new tax rates → After clicking the "Add Tax Rate" button, an additional row is displayed; changes are applied after clicking the "Save" button
- Activate/deactivate tax rates → using the toggle in the respective row
Which tax type (none, group, individual) is used when creating records can be set in the master data of an organisation and directly in the product block of the respective billing modules.